Software Second Look

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“Hubdoc delivers insane value when it comes to creating financial processes that bulletproof your business.” Hubdoc uses OCR technology to analyze your receipts for useable data. You can finally stop chasing down missing bills and statements.


Sage Business Cloud Accounting provides features like HR & Payroll, Inventory Management, Invoice, Mobile App, Vat, etc. Whereas, Hubdoc provides Barcode Integration, Email Integration, HR & Payroll, Invoice, Mobile Support and other such functionalities. Additionally, we’ve added Zoho Books to this comparison to help you make an informed decision. Here’s the information you need to get your practice and your clients up and running with Hubdoc. When you’re ready to add clients to Hubdoc, you’ll pay your clients’ subscriptions directly to Hubdoc until March 18, 2020, when Hubdoc is included in Xero Early, Growing, and Established plans.

Spend Less Time Chasing Client Documents, More Time Running Your Practice

We implicated this solution for our document storage problem. Is easy to drop files into software or email into hubdoc. Receipt management for company paid cards and reimbursable employee expenses is lacking. Hubdoc doesn’t read the receipts to determine which card was used and automatically allocate that receipt to X employee. Employees should be able to setup Hubdoc inboxes with their own email address to send receipts to. Feeds break often so if that could be improved that would be great as well. Amazing concept, documents in one place makes reconciliations and audits a breeze.


Sage Business Cloud Accounting and Hubdoc have been awarded the following awards by SoftwareSuggest. These awards have been given on the basis of the overall performance of these software in Accounting Software category. Below section includes screenshots of Sage Business Cloud Accounting and Hubdoc to help you compare the user interface. Our social team is taking some time to reset and reconnect with loved ones over the holidays, so responses may be delayed. Learn all the ins and outs of Hubdoc and earn a Hubdoc badge by completing the free self-paced course online.

Hubdoc Works Great!

Compare real user opinions on the pros and cons to make more informed decisions. Working at one of the companies that is a competitor to Hubdoc or ReceiptBank (I’m at LedgerDocs), I agree it’s a crowded space. But, it also creates a healthy competition between rivals. A few other points to note, one of Hubdoc’s chief competitors is ReceiptBank, which recently added a Fetch feature not entirely unlike Hubdoc’s abilities. It’s a feature that, essentially, puts the program to work to digitally and automatically go out and get the financial and other data the program needs. Now, as I mentioned with the Intuit and TSheets deal, this does not mean that these moves are about “one-upping” the competitor and taking competing ecosystem members off the table. In fact, in the eyes of core accounting buyers such as Intuit, Xero and even Sage, the end game is still about offering more to their small and midsized business customers and accounting partners.

Hubdoc is great for collecting financial documents and receipts in one place. It is not a solution for anyone who needs to create reports from those documents. It also seems to me that Hubdoc is less smart at remembering which Vendor goes to which account; this is easier to configure in RB, and works better there. Once I’ve changed a document to “Receipt,” “Paid,” and “Purchase,” new fields appear, such as the Payment Type field.


Xero provides resources to help practices set up Hubdoc for their own use, and easily onboard small business clients. One problem that may arise with having several people access a certain database is not knowing what was changed and who made the change. Considering that Hubdoc is specifically designed to cater to businesses and for accounting purposes, it would be good to have an audit log which the primary user can access.

You can land up being inundated with useless transaction data. Ability to auto-archive to many different cloud storage locations such as Google Drive and ShareFile. Still haven’t had a response after reporting our problems 3 business days ago. We can see value if it was quick to load Xero data, allow edits when configuring, then publishing. Cost us time trying to set up, no response from Hubdoc when reporting issues. Site crashes before invoices are configured and published to Xero.

For instance, if I want to share just one file, it doesn’t allow me to share it with someone who doesn’t have access to the shared folder. I don’t want to grant access each time to the entire folder, just to the file. Great for team projects where multiple people need to have hubdoc access to a document and make changes to. Can even be used for only two people who are working on something together. Can be used also for personal things like PTA and sport boards as well. Access all Xero features for 30 days, then decide which plan best suits your business.

bookkeeping acts as a digital assistant for business owners and accountants for better storage, archive and management of financial documents. The software integrates with Xero cloud accounting making it easy to get your invoices and receipts entered into your accounting records.

This is were you tell Hubdoc to post the receipt to your credit card register, or bank account register . Here I find Hubdoc does not work as well as ReceiptBank. The RB OCR sees the last 4 digits of the card which made the purchase, and pre-enters that field for you. In Hubdoc, I have to click the drop down and select the account manually, which again is more work/ more clicking for me. All documents sent to Hubdoc are saved in the cloud, creating a truly paperless record of your firm’s or your client’s documents.

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We also use it for our outsourced accounting clients to retrieve bills from vendors and import them into I use HubDoc for my clients to submit their receipts to me for coding and write-up.

You can purchase Sage Business Cloud Accounting with Monthly payment plan. Both Sage Business Cloud Accounting and Hubdoc provide free trials for you to test the software before purchasing.

With this, it would be easier to check what specific receipt or bill was deleted. At least then, if there is a backup copy of the missing document, it can be re-uploaded. Email your documents – Upon signing up, you will be given a unique email address where you can send your receipts, bills, and any other documents from any email address. All of the attachments sent will be uploaded automatically to your Hubdoc account. It is great for retrieving bills from vendors, particularly monthly bills like telephone/internet, FedEx, etc.

Your former ‘piles of paperwork’ become well organized Hubdoc’d data. It’s so easy to search with just keywords or phrases or by other ‘keys’ you set-up yourself. There is no need to worry about security either because Hubdoc is protected by 256-bit SSL encryption and backups of your data are automatic. Simply upload scanned receipts, invoices, bills, and even statements directly to Hubdoc and they will extract the key data. We’re on a mission to automate pesky administrative tasks so you can spend more time running your practice. So now, Hubdoc is included in Xero Early, Growing, and Established plans. With Hubdoc and Xero, collecting bills and receipts, entering data, and reconciling against bank feeds are all simplified.

Unfortunately, the iPad app is one of those which is always sideways – it will not rotate if you rotate the pad. Interestingly enough, the receipts which appear sideways in the web-based login have the correct orientation in the app, but the app itself is still sideways. The iPad app, however, does offer some basic account management, which is a nice feature. Unlike FileThis, Hubdoc also fetches the .CSV data for bank statements, which can be real time savers for batch data entry. When Hubdoc fetches statements, depending upon the bank it sometimes fetches multiple years of statements. One of my client’s banks with Chase, and Hubdoc fetched statements going back to 2008.

App Privacy

The image of a deposited check, or a check written, can be a real life saver when doing transaction processing for a client who has faulty record keeping. You can try What is bookkeeping for free, without providing a credit card, and the fee is $20 per month thereafter. Firms also get their own account for free, but I imagine you are expected to eventually sign up a client account as well. Also, each Hubdoc transaction sent to QBO includes the document image as an Attachment. Of course, it is still up to you to create a strong login password, and not to allow users to share passwords.

  • There is no need to worry about security either because Hubdoc is protected by 256-bit SSL encryption and backups of your data are automatic.
  • Hubdoc supports a direct integration with Xero, QuickBooks Online, and
  • Xero, which has been around since 2006, has offices around the world and has been in North America since 2010.
  • This is a product that can be downloaded on a device and handed to someone who has never used it before.
  • Here I find Hubdoc does not work as well as ReceiptBank.
  • The documents are organized in Hubdoc and the transactions are in Quickbooks online.

Hubdoc is one of our favorite apps here at Entreflow, it’s a perfect place for us to store all of our client’s documentation. It’s super easy for our clients once everything is set up to just take a picture of a receipt, and forward an email to the unique email address. For Accountants and Bookkeepers, Hubdoc changes the way they work too.

Its makes entering invoices more time-consuming than doing it manually simple as that so what is the point. I can only assume that the people that gave it five stars and use words like workflow are employees of the software developers. It iis not fit for purpose and I will not be using it .

I use this feature for the instances where Hubdoc has fetched multiple years of statements – I create a subfolder for each year. I mostly use Hubdoc to fetch client’s statements and vendor bills/statements. I use it less for receipt/bill/statement processing into QBO. If you provide solid up-front training, and help your clients get into the habit of using the Hubdoc mobile app or other upload options on a daily or regular basis, then the system works best. You can also check if a Bill is on Autopay and configure the appropriate fields – a nice touch. Hubdoc also offers email alerts, “Send me an email when a new document is retrieved” or “Send me an email 5 days before a bill is due,” which really leverages the power of OCR. Like ReceiptBank, for receipts/bills/statements, Hubdoc’s OCR pre-fills some of the document details, such as the Vendor name, date, dollar amount.

Author: Justin D Smith